Advantages and Disadvantages of PowerPoint Visual Aids

Using PowerPoint Slides: Advantages & Disadvantages


powerpoin-business-presentation

Advantages


  • Wide selection of templates
  • Easy to use, familiar "office" interface
  • Able to make accompanying notes
  • Master template creates a professional image
  • Able to add pictures, video and audio files
  • Can print various types of handouts
  • Files work on a wide range of computer platforms

Disadvantages


  • Auto-formatting not always effective
  • Some templates don't look professional
  • Advanced features can be confusing and need a lot of work
  • Some system conflicts with older / newer files
  • Some of the sound effects and animated images distract the audience
  • Easy to put too much text onto a slide which makes it difficult to read
  • Including images can make file size very large

Business Presentations and Public Speeches - Audience and Visuals

Business Presentations and Public Speeches - Audience and Visuals

Audience
There are far more types of audiences than there are types of presentations because audiences are made up of people and people come in innumerable flavors. Individuals could be invited to speak to groups all across the country. What the individual says and how they may say it depends on the makeup of those groups. They may ask you the individual to address a room full of factory operations managers who have no choice but to attend their talk, you they may go before a congressional committee looking into various environmental issues. When an individual stands up to deliver a presentation before an audience, its essential that the audience know who the presenter is, why they are there, what specifically they expect to get from your presentation, and how they will react to your message. You wont always be able to determine these factors, but you should try to gather as much background information as possible before your presentation. There will be times, especially with presentations that are open to the public, when you will only be able to guess.
Audiences can be classified into
four basic categories:
  • Captives
  • Pragmatists
  • Socially motivated
  • Committed

Visuals
A study done by Wharton School Of Business showed that the use of visuals reduced meeting times by 28 percent. Another study found that audiences believe presenters who use visuals are more professional and credible than presenters who merely speak. Other research indicates that meetings and presentations reinforced with visuals help participants reach decisions and consensus more quickly.
A presentation program, such as Microsoft PowerPoint, Apple Keynote, OpenOffice.org Impress or Prezi, is often used to generate the presentation content. Modern internet-based presentation software, such as the presentation application in Google Docs and SlideRocket also allow presentations to be developed collaboratively by geographically disparate collaborators. Presentation viewers such as SlideDog can be used to combine content from different presentation programs into one presentation.

Source: Wikipedia

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Business Presentation Skills

Business Presentation Skills

Business Managers, communicate your career to the next level

Top 7 Tips To Talk Your Way To The Top

by Karen Friedman

Not too long ago, I walked into a room where some of the country's top oncologists were preparing to launch a new cancer-fighting drug. The occasion was the group's rehearsal before a big presentation to the Federal Drug Administration. Given that these men and women are some of the best and brightest in their field, I thought the rehearsal would be a breeze. So, I sat down, pen poised to make a few notes so I could help them fine-tune their presentations and be ready for the onslaught of media that was sure to follow.

What a letdown. Five articulate, highly educated, well-dressed presenters, armed with shiny animated slideshows, droned on and on and on and on. It didn't matter what they were saying because the audience wouldn't really hear any of it anyway. Around me, eyes closed, and others pretended to take notes while playing solitaire on their laptops. I wondered how in the world I could help these presenters. I also thought about tripling my consultation fee on the spot.

All presenters believe their words are important, and they are. But if you don't give an audience a good reason to listen, they will quickly tune you out. In an age where sound bite is king, cutting through the clutter is more important now than ever. Consider the following 7 points before stepping into the limelight:

The Take-Home

No matter how many years and dollars you've spent on research and development, no matter the technical complexity of your subject matter, when speaking to a group your entire presentation must boil down to one key point. If you had to sum up your talk in 10 seconds, what would you want your audience to know?

Ask Yourself the Right Questions

What you think a listener needs to know is not always what that listener wants to know. Put yourself in your listener's seat and ask the following questions: So what? Who cares? What does this mean to the listener, reader or viewer and me? Until you frame your messages from your audience's perspective, they won't care. If they don't care, you'll never receive their full attention.

Talk in nuggets

Powerful communicators who can hold attention have something in common with each other. They've learned that speaking is for the ear, not for the eye. Instead of preparing a presentation as a research paper jammed with minutiae, condense complicated information into bite-sized nuggets and present only the information needed to move an audience toward the desired outcome.

Present, Don't Read

Is your presentation written like a term paper? Is it written in sentences? Do you allow room for pauses so the listener can participate? People don't converse in long-winded sentences. We speak in short phrases. So write in phrases or bullet points. You will then find yourself talking more and reading less. Also, take time to pause between key thoughts so your listeners can digest what you're saying.

Paint the Picture

Explaining the features of your product may be important, but explanation without example has no meaning. People can't remember all of the facts, but they do remember impressions. By comparing and contrasting, providing analogies and visual images, your presentation will come to life.

Slideshow or Presentation?

No one comes to a presentation to see a slideshow. They come to hear a knowledgeable person share ideas and talk. Visuals should reinforce what you're saying, not serve as your script. Instead of preparing the slides first, prepare your remarks then create appropriate supporting visuals. Let your words drive the visuals instead of the other way around.

Nix the Jargon

Just because your audience is packed with colleagues or you're providing information for an industry trade publication doesn't mean you should talk jargon. Get rid of the buzzwords and throw away phrases. Rather, look for opportunities to put your words in context by humanizing your material and telling stories or anecdotes.

As I worked with the oncologist presenters and brought many of these points to their attention, they worried that simplifying the information would harm their credibility. Quite the opposite. By making an effort to connect with their audience rather than throw too much information at them, they created a focused, central theme with real-life examples that excited and inspired listeners. And in the end, the cancer drug they believed in made it to market and received a lot of good press!
About the Author

Karen Friedman, a leading communications coach in today's business world has taken her experience as an award winning television news anchor and reporter and has helped thousands of spokespeople around the globe make the most out of every interview, appearance and presentation. Check out her 5 communication survival guides and/or audio programs at Karen Freidman

Business Presentations

We can swim. We can drive. We can ride a horse. We can sometimes even act or sing! And sometimes we can fly a 747 or a helicopter. For all of these skills we have proper instruction from experienced, qualified teachers. So why, when we go into the business world are we expected to deliver perfect, mind stopping business presentations?

Alright, we have the PowerPoint manual at hand. But a pretty collection of slides is not an effective presentation. The colors may be powerful (and more of that later) but what about the delivery? One of the keys to success is proper coaching by a skilled professional.

And overcoming nerves by building up confidence is one of the main reasons why presentations coaches are so successful in developing their student's presentation skills. Fear is a major obstacle. Remember when you were learning to swim? You said to yourself "I am going to sink to the bottom of the pool". Without your instructors guidance you probably would have done so.

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