Better Business Writing - Be Concise

Today, writing business emails, letters and reports is taking more and more of our time. And with multiple people in your organisation reading your emails you want to be sure that yours are as correct as possible.

To write effectively not only requires a good knowledge of grammar and a wide vocabulary, but also proper organisation of ideas and an understanding of tone.

The most important thing to realise is that "less is better". With less words your writing will be more easily understood. Being concise is one of the most important ways that you can improve your business writing. Here are some ways to reduce word count.

*Avoid Complicated Words*

One of the most common mistakes is to try and use longer, more complicated words and phrases when you could use a simpler alternative.

For instance:

*Replace "endevour" with "try"

*replace "terminate" with "end"

*Replace "at the present time" with "now"

*Replace "for the purpose of " with "for"


*Avoid Cliches*

Another popular error is the use of cliches. You have probably read these hundreds of times in emails/letters you have received and so copy them into your own writing. Cliches just add extra words to the text but don't add any further meaning.

Consider these:

*Replace "at an early date" with "soon"

*Replace "are in receipt of" with "received"

By using simpler words and phrases you will be certain that your reader will understand your message.

The best way to improve your business English writing is to study with a private English tutor. HKEnglish provides the highest quality one-to-one English tuition in Hong Kong, so
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